HOLIDAY POP UP

Featuring the best handmade gifts and special finds from the region. 5 weekends, 32 days of retail, 2 outposts on Warren Street. Shop will be open EVERY DAY from 11am-5pm. 

New this year, we are collaborating with our neighbors Drop Forge & Tool. That means we will have two outposts on Warren Street — at 514 Warren St, HRE studios and 442 Warren St, Drop Forge & Tool.

 

  • Be at two places at once. We offer an opportunity for your product to be in brick and mortar space while you fill online orders or are selling at market events.

  • Be a part of the co-operative retail experience. We can do more together. We’re working with our friends Drop Forge & Tool to open 2 spaces on Warren Street from Black Friday to Christmas Eve. That’s 32 days during the busiest time of year we can help you sell. We also offer a co-op consignment rate so we’re staffing the shop with fellow makers that are experienced sellers.

  • Be in the spotlight. Hudson River Exchange showcases the products and stories of makers + collectors on our social media and newsletter throughout the holiday season. Drop Forge & Tool will also be promoting on their channels too!

  • Be in great company. This pop up will be juried and curated so you’re guaranteed to be placed alongside great makers + collectors. HRE will be merchandising and managing inventory while DF&T will handle scheduling and staffing. We’re both here to support you through this busy time of year.

 

HOLIDAY POP UP – Black Friday to Christmas Eve – Open Every Day, 11am-5pm!

 

What are we looking for?

HOLIDAY POP UP is a juried pop up shop. The applications will be juried by the organizers: Hudson River Exchange and Drop Forge & Tool. 

We are creating the ultimate destination for the best gifts made + collected from the region. Categories and materials can range from paper, textile, leather, ceramic, wood, glass, apparel, home decor, furniture, art, beauty + wellness, packaged food, added value, and farm-grown producers. The pop up will feature makers who live and work in the region – Upstate NY, Western MA, CT, Western VT.

Due to limited space availability, we may not be able to accommodate all who apply. Applicants will be selected on the basis of quality and uniqueness, as we are looking to bring together a wide variety of content.

  1. High quality and unique. We look for expertly crafted handmade goods with unique and innovative design and special vintage collections of high quality objects. For packaged food, we look for applicants that strive to serve beautifully presented or packaged using well-sourced ingredients.
  2. Diversity of products at the shop. We accept a limited amount of vendors from each category. Applicants are not limited to listed categories if application submitted demonstrates a strong connection to the values of the event. Please contact us at info@hudsonriverexchange.com if you do not feel you fit in a category and we will help direct you.
  3. A clear point of view. What makes your work stand out? We are looking for cohesive line of products that is banded together by a strong brand identity. 
  4. Price of items. We are looking for pricing consistent with both the quality of the work and accessible to the audience. Average price for products range between $1-$250.
  5. Highlight the region. Are you living/working in the Upstate NY, Western MA, CT, Western VT area? We are looking to showcase the talents of the region to create a shop that encourages visitors to shop local and learn about the makers and collectors in their community.

For any specific questions regarding jurying criteria, please email info@hudsonriverexchange.com prior to submitting an application.

What’s included?

Hudson River Exchange + Drop Forge & Tool provides:

SPACE: High traffic retail space on Hudson’s main Warren Street

STAFFING + SHOP EXPERIENCE: Shopkeepers are fellow creatives, handle sales, and provide shop supplies (like offer visitors gift wrapping!)

PROMO TOOLS: Social media collateral to use for pop up promotion

LISTING: Maker listing on HRE website, newsletter

PROMOTION: Posts on HRE and DF&T social media during pop up installment period and digital gift guide feature in newsletter.

STORYTELLING: Maker bios in the shop display + given to shoppers when they purchase your work.

What is expected of me as a participant?

Maker + Collector provides:

PRODUCT: Items priced + tagged

INVENTORY: Listed quantities and retail prices

DISPLAY: Any fixtures or props designed specifically for your product (ie. racks, shelving, platforms, etc.)

DELIVERY + PICK UP: Participants are responsible for shipping/dropping off and return/pick up of unsold inventory

BIO + LOGO + PRODUCT INFO: We’ll collect info about you and your products, description of materials and process for other shopkeepers to reference. And any special care instructions to pass onto customers.

SHOPKEEPING: Does not apply to All-In participants. Co-Op participants will be scheduled for shop hours. 

What are the fees + terms?

Items are in the shop on consignment + a flat fee. 

– Application Fee $10 + Stocking Fee $150.

– Select your consignment percentage.

– All-In: 55% to maker, 45% to organizers

– Co-Op 3: 3 days of shopkeeping + 70% to maker, 30% to organizers

 

Application Fee $10 is non-refundable. 

Can you tell me more about Co-Op?

CO-OPERATIVE RETAIL concept made the most sense in how we set up our Pop Up because we can work together and do more together. We already know you are experienced sellers and can speak to creative process as a fellow maker or collector so we have a trained and thoughtful staff ready to hit the ground running. We offer training, orientation, and support the staff during shop hours. It’s also a great opportunity to gain retail experience which is different from operating just online or as a market vendor.

CO-OP SHOPKEEPING DATES are scheduled prior to the start of an installment. Once the schedule is set, all participants will be linked with shop schedule and contact list. If there are any schedule change requests, the participant is responsible to find a replacement for their scheduled spot. For any schedule updates, please email Katharine ASAP at info@dropforgeandtool.com with subject ‘Pop Up Schedule Change’ and make sure to include date you’ll be missing and the person who has agreed to fill in for you. Make sure schedule changes have been made at least 36 hours prior to the scheduled shift.

We understand that emergencies occur and unexpected things come up. If you are unable to find a replacement and unable to make up the shop time you’ll be missing, HRE/DF&T will fill in and there will be a fee of $50/shift.

Important Dates + Deadlines

HOLIDAY POP UP

APPLICATION CLOSES: Sept 30th

NOTIFICATION LETTERS: Oct 8th. 

PAYMENT DUE: Payment confirms participation. All payments are final, non-refundable and not transferrable. 

REQUESTED PROMO MATERIAL: Send in by Oct 15th.

DROP OFF/SHIP BY: Nov 15th.

RESTOCK NOTIFICATIONS: every 7-10 days.

SALES REPORTS + PAYOUT: Dec 29th.

PICK UP/RETURN SHIPMENTS: First week of January. If you need to pick up immediately after the pop up, please let us know and we can make arrangements.

Agreements + Terms + Policies

Agreement:

Hudson River Exchange will deduct the agreed % of total sales at the end of the Holiday Pop Up.

Sales tax will be collected and included in check payment. Participant will be responsible for submitting sales tax on those items.

Payment will be sent after the installment has closed, there will be one check.

Items should be arranged for drop off or shipped by Nov 15th. When delivering or shipping your items, please make sure:

– All items are tagged and priced

– If you have any special fixtures or display pieces, please bring them in.

Hudson River Exchange will be in touch throughout the installment about restocking needs. Method of delivery is decided by participant. Any shipment costs will be covered by participant and we will send invoices for return shipments. Drop offs can be arranged as needed as well.

Terms:

Payment of the Stocking Fee confirms your spot and agreement to participate in the Holiday Pop Up : Nov 23rd – Dec 24th, 2018.

Policy:

Payment – is final, not transferrable and nonrefundable. 

Shipment – costs will be covered by the participant. 

Insurance – Hudson River Exchange holds general liability insurance which does not include insurance for the items in the pop up therefore not responsible for loss, damage or theft during the installment. It is recommended that items are insured by the participant.

Co-Op Shopkeeping – Dates are scheduled prior to the start of an installment. Once the schedule is set, all participants will be linked with shop schedule and contact list. If there are any schedule change requests, the participant is responsible to find a replacement for their scheduled spot. For any schedule updates, please email Katharine ASAP at info@dropforgeandtool.com with subject ‘Pop Up Schedule Change’ and make sure to include date you’ll be missing and the person who has agreed to fill in for you. Make sure schedule changes have been made at least 36 hours prior to the scheduled shift.

We understand that emergencies occur and unexpected things come up. If you are unable to find a replacement and unable to make up the shop time you’ll be missing, HRE/DF&T will fill in and there will be a fee of $50/shift.


Let’s work together this Holiday Season! 

APPLY HERE!