HAND MADE HERE - HOLIDAY POP UP

NOV 29 - DEC 30

Featuring the best handmade gifts and special finds from the region. 5 weekends, 30 days of retail, 2 outposts on Warren Street. Shop will be open EVERY DAY. 

We are joining forces again with our friends Drop Forge & Tool. That means we will have 2 outposts on Warren Street — at 514 Warren St, HRE studios and 442 Warren St, Drop Forge & Tool.

 

WHO IS THIS FOR?

  • Busy makers looking to maximize their sales during the busiest time of year! Let us help you be at two places at one time. We offer an opportunity for your product to be in brick and mortar space while you fill online orders and sell at market events. 
  • WHAT MAKES THIS DIFFERENT?

  • A vibrant community of makers and collectors who support each other through co-operative retail. Shoppers love to meet the makers and hear their stories. Our shops will be staffed by fellow makers and collectors. We’ll be featuring 50 makers between our two spaces on Warren Street, and many opt to work in the shops.  If you decide to sign up as a co-op shopkeeper, you can schedule your hours around other projects and markets.
  • WHAT ARE THE BENEFITS?

  • Community. Promotion. Support.

    Be in great company – we celebrate handmade and take the utmost care from the jury process to merchandising.
    Promotion on all fronts. Have your work seen and shopped by thousands of people – in person and online.
    We are SUPER organized. We’re taking care of a lot of details so you can just focus on making a lot of beautiful things.

  • EXTRA PERKS for makers in the pop up! We host a happy hour for makers so you have an opportunity to meet fellow creatives. Also, participants get to attend Group Crit in December for free!

 

HOLIDAY POP UP – KICKS OFF Black Friday  – Open Every Day*, NOV 29 – DEC 30!

*closed Dec 25 & 26

 

APPLY TODAY!

 

What are we looking for?

HOLIDAY POP UP is a juried pop up shop. The applications will be juried by the organizers: Hudson River Exchange and Drop Forge & Tool. 

We are creating the ultimate destination for the best gifts made + collected from the region. Categories and materials can range from paper, textile, leather, ceramic, wood, glass, apparel, home decor, furniture, art, beauty + wellness, packaged food, added value, and farm-grown producers. The pop up will feature makers who live and work in the region – Upstate NY, Western MA, CT, Western VT.

Due to limited space availability, we may not be able to accommodate all who apply. Applicants will be selected on the basis of quality and uniqueness, as we are looking to bring together a wide variety of content.

  1. High quality and unique. We look for expertly crafted handmade goods with unique and innovative design and special vintage collections of high quality objects. For packaged food and added-value products, we look for applicants with beautifully packaged products using carefully-sourced ingredients that are local when possible.
  2. Diversity of products at the shop. We accept a limited amount of vendors from each category. Applicants are not limited to listed categories if application submitted demonstrates a strong connection to the values of the event. Please contact us at info@hudsonriverexchange.com if you do not feel you fit in a category and we will help direct you.
  3. A clear point of view. What makes your work stand out? We are looking for cohesive line of products that is banded together by a strong brand identity. 
  4. Price of items. We are looking for pricing consistent with both the quality of the work and accessible to the audience. Average price for products range between $1-$250. The average sale is $50 so consider this in selecting the range of products to stock in the shop.
  5. Highlight the region. Are you living/working in the Upstate NY, Western MA, CT, Western VT area? We are looking to showcase the talents of the region to create a shop that encourages visitors to shop local and learn about the makers and collectors in their community.

For any specific questions regarding jurying criteria, please email info@hudsonriverexchange.com prior to submitting an application.

What’s included?

Hudson River Exchange + Drop Forge & Tool provides:

SPACE: High traffic retail space on Hudson’s busy Warren Street.

MERCHANDISING + DISPLAY: All items will be carefully and professionally merchandized by HRE + DF&T and be adjusted and refreshed throughout the pop up. 

PROMOTION: on our website, on social media, in our newsletters, and HRE’s digital gift guide, we will work hard to promote all items in the shops throughout the pop-up!  We will also tell your story, and make display cards with maker bios and stories to be given to shoppers when they make purchases.

SHOP MANAGEMENT: HRE & DF+T will be hands-on managing the shops every day, and always be available to help shopkeepers.

SHOPKEEPING SUPPLIES: we’ll provide gift wrap and boxes and bags, with festive HAND MADE HERE branding.

POINT OF SALE + ADMINISTRATIVE SUPPORT: All inventory will be uploaded into our easy to navigate Square point of sale system, and we will send out sales reports on a regular basis so makers can re-stock. NEW THIS YEAR: we will also collect sales tax and take care of payment and filing with the state.

What is expected of me as a participant?

Maker + Collector provides:

INVENTORY: List quantities and retail prices in a specific format which we will outline 

PRODUCT: Items priced + tagged

DISPLAY: Any fixtures or props designed specifically for your product (ie. racks, shelving, platforms, etc.)

DELIVERY + PICK UP: Participants are responsible for shipping/dropping off and return/pick up of unsold inventory

BIO + LOGO + PRODUCT INFO: We’ll collect info about you and your products, description of materials and process for other shopkeepers to reference. And any special care instructions to pass onto customers.

SHOPKEEPING: Does not apply to All-In participants. Co-Op participants will be scheduled for shop hours. 

What are the fees + terms?

Items are in the shop on consignment + a flat fee. 

– Application Fee $10 + Stocking Fee $150.

– Select your consignment percentage.

– All-In: 55% to maker, 45% to organizers

– Co-Op 3: 3 days of shopkeeping + 70% to maker, 30% to organizers

– Co-Op 5: 5 days of shopkeeping + 80% to maker, 20% to organizers

* NEW RATE * Artisanal Food (packaged) and Farm-Grown Added Value (ie. tea, soap, beeswax candles) products ONLY! For those that are stocking products that retail at $20 or below. Items are in the shop on consignment + a flat fee. 

– Application Fee $10 + Stocking Fee $25 (up to 5 SKUs) +$10 each additional SKU

– Select your consignment percentage.

– All-In: 55% to maker, 45% to organizers

– Co-Op 3: 3 days of shopkeeping + 70% to maker, 30% to organizers

– Co-Op 5: 5 days of shopkeeping + 80% to maker, 20% to organizers

 

Application Fee $10 is non-refundable. 

Can you tell me more about Co-Op?

CO-OPERATIVE RETAIL is creative community. When we share the work and work together, we learn from each other and get to do more. Many makers already have experience selling and telling their stories to customers and are eager to learn about other makers and tell their stories as well. We’ll orient, train and be there to support all shopkeepers during their shifts. Working in a retail setting is a little different from selling at markets and online, and we’ll make sure you have all the skills you need.

CO-OP SHOPKEEPING DATES are scheduled prior to the start of an installment. Once the schedule is set, all participants will be linked with shop schedule and contact list. If there are any schedule change requests, the participant is responsible to find a replacement for their scheduled spot. For any schedule updates, please email Katharine ASAP at info@dropforgeandtool.com with subject ‘Pop Up Schedule Change’ and make sure to include date you’ll be missing and the person who has agreed to fill in for you. Make sure schedule changes have been made at least 36 hours prior to the scheduled shift.

We understand that emergencies occur and unexpected things come up. If you are unable to find a replacement and unable to make up the shop time you’ll be missing, HRE/DF&T will fill in and there will be a fee of $50/shift.

Important Dates + Deadlines

HOLIDAY POP UP

APPLICATION CLOSES: Sept 22nd

NOTIFICATION LETTERS: Oct 1st 

PAYMENT DUE: Payment confirms participation. All payments are final, non-refundable and not transferrable. 

REQUESTED PROMO MATERIAL: Send in by Oct 15th.

DROP OFF/SHIP BY + Maker Happy Hour: Nov 13th.

RESTOCK NOTIFICATIONS: every 7-10 days.

SUPER SHIFTS (sign up for one of these shifts, it might be extra busy or a longer day, but we’ll provide lunch and it’ll be fun!): Nov 29th, 30th. Dec 7th, 21st, 22nd, 23rd, and 24th. 

SHOPS CLOSED: Dec 25th & 26th.

SALES REPORTS + PAYOUT: Dec 31st.

PICK UP/RETURN SHIPMENTS: Jan 7th-9th. If you need to pick up immediately after the pop up, please let us know and we can make arrangements.

Agreements + Terms + Policies

Agreement:

Hudson River Exchange will deduct the agreed % of total sales at the end of the Holiday Pop Up.

*NEW THIS YEAR* Sales tax will be collected and will be paid to the state by the organizers (HRE / DF&T). Checks to makers will be total sales minus commission.

Payment will be sent after the pop-up has closed, there will be one check.

Items should be arranged for drop off or shipped by Nov 13th. When delivering or shipping your items, please make sure:

– All items are tagged and priced. We will send specific directions.

– If you have any special fixtures or display pieces, please bring them in.

Hudson River Exchange will be in touch throughout the installment about restocking needs. Method of delivery is decided by participant. Any shipment costs will be covered by participant and we will send invoices for return shipments. Drop offs can be arranged as needed as well.

Terms:

Payment of the Stocking Fee confirms your spot and agreement to participate in the Holiday Pop Up : Nov 29th – Dec 30th, 2019.

Policy:

Payment – is final, not transferrable and nonrefundable. 

Shipment – costs will be covered by the participant. 

Insurance – Hudson River Exchange holds general liability insurance which does not include insurance for the items in the pop up therefore not responsible for loss, damage or theft during the installment. It is recommended that items are insured by the participant.

Co-Op Shopkeeping – Dates are scheduled prior to the start of an installment. Once the schedule is set, all participants will be linked with shop schedule and contact list. If there are any schedule change requests, the participant is responsible to find a replacement for their scheduled spot. For any schedule updates, please email Katharine ASAP at info@dropforgeandtool.com with subject ‘Pop Up Schedule Change’ and make sure to include date you’ll be missing and the person who has agreed to fill in for you. Make sure schedule changes have been made at least 36 hours prior to the scheduled shift.

We understand that emergencies occur and unexpected things come up. If you are unable to find a replacement and unable to make up the shop time you’ll be missing, HRE/DF&T will fill in and there will be a fee of $50/shift.


Let’s work together this Holiday Season!